Event Break-Even Calculator

Calculate the number of tickets needed to break even and determine profitable pricing strategies.

Venue Rental

Catering & F&B

Entertainment/Speakers

Marketing & Promotion

Staffing & Services

Other Expenses

Ticket Price

Sponsorship Revenue

Break-Even Analysis

Total Fixed Costs

$15,000

After Sponsorship

$10,000

33.3% covered

Break-Even Point

200 tickets

$10,000 revenue needed

Safety Margin (+20%)

240 tickets

$12,000 revenue

Safety Margin (+30%)

260 tickets

$13,000 revenue

Cost Breakdown

Venue:$5,000 (33.3%)

Catering:$3,000 (20.0%)

Staffing:$2,500 (16.7%)

Entertainment:$2,000 (13.3%)

Marketing:$1,500 (10.0%)

Other:$1,000 (6.7%)

Note: Always include a safety margin for unexpected costs. A 20-30% buffer protects against cancellations, lower attendance, and unforeseen expenses.

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Cómo Usar Esta Calculadora

Enter fixed costs (venue, production, staff) and variable costs per attendee.

Input ticket prices and capacity limits.

Calculator shows break-even point and profit margins at different attendance levels.

Adjust pricing to find optimal revenue strategy.

Por Qué Usar Esta Calculadora

Determine break-even attendance
Test different ticket pricing scenarios
Factor in fixed and variable costs
Plan for profitable event pricing

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"Por fin, una forma realista de estimar el ROI de eventos. Nos ayudó a demostrar el valor de nuestra conferencia de usuarios ante la junta."

Community Manager, Plataforma Tech

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