Venue Comparison Calculator
Compare multiple venue options side-by-side based on costs, capacity, and included services.
Quick Comparison
| Venue | Total | Per Guest | vs Best |
|---|---|---|---|
| Convention Center✓ | $21,750 | $109 | — |
| Unique Venue | $23,500 | $118 | +$1,750 |
| Hotel Ballroom | $26,000 | $130 | +$4,250 |
Potential Savings: $4,250
Choosing Convention Center over Hotel Ballroom saves $21 per guest.
How to Use This Calculator
Enter details for up to 3 venues you're considering
Input base rental costs and included services
Add any required vendors or minimums
Review the side-by-side comparison with total costs
Frequently Asked Questions
What hidden costs should I watch for?
Watch for service charges (18-22%), required vendors (catering, AV), insurance requirements, overtime fees, parking, security deposits, and setup/teardown restrictions.
How do I compare venues with different pricing models?
Convert everything to total cost for your event. Some venues charge per-person, others flat rental. The calculator normalizes these for accurate comparison.
Is a cheaper venue always better?
Not necessarily. A more expensive venue might include services that would cost extra elsewhere. The calculator helps you see true total costs including all requirements.
What about catering minimums?
Many venues require minimum F&B spending. Factor this in even if you wouldn't otherwise spend that much. The calculator includes minimum requirements in total costs.
How do I factor in location value?
Consider guest convenience, parking availability, and prestige. A central location might justify higher costs if it improves attendance or perception.
Why Use This Calculator
- Compare true total costs across multiple venues
- Factor in included vs additional services
- Calculate per-person costs for accurate comparison
- Identify hidden fees and requirements
- Make data-driven venue selection decisions
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"Finally, a realistic way to estimate event ROI. Helped us prove the value of our user conference to the board."
Community Manager, Tech Platform