Event Break-Even Calculator
Calculate the number of tickets needed to break even and determine profitable pricing strategies.
Event Break-Even Calculator
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Break-Even Analysis
Total Fixed Costs
$15,000
After Sponsorship
$10,000
33.3% covered
Break-Even Point
200 tickets
$10,000 revenue needed
Safety Margin (+20%)
240 tickets
$12,000 revenue
Safety Margin (+30%)
260 tickets
$13,000 revenue
Cost Breakdown
Venue:$5,000 (33.3%)
Catering:$3,000 (20.0%)
Staffing:$2,500 (16.7%)
Entertainment:$2,000 (13.3%)
Marketing:$1,500 (10.0%)
Other:$1,000 (6.7%)
Note: Always include a safety margin for unexpected costs. A 20-30% buffer protects against cancellations, lower attendance, and unforeseen expenses.
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How to Use This Calculator
1
Enter fixed costs (venue, production, staff) and variable costs per attendee.
2
Input ticket prices and capacity limits.
3
Calculator shows break-even point and profit margins at different attendance levels.
4
Adjust pricing to find optimal revenue strategy.
Why Use This Calculator
- Determine break-even attendance
- Test different ticket pricing scenarios
- Factor in fixed and variable costs
- Plan for profitable event pricing
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"Finally, a realistic way to estimate event ROI. Helped us prove the value of our user conference to the board."
Community Manager, Tech Platform