Tour Budget Calculator
Plan tour budgets including transportation, accommodations, crew, and per-show costs with P&L projections.
Daily Costs
Crew (Full Tour)
Revenue Projections
Tour P&L Summary
Costs
Revenue
💡 Tour margin: 58.5%. Aim for 20%+ margin to account for unexpected costs and cancellations.
How to Use This Calculator
Enter tour dates and locations
Add transportation and lodging
Include crew salaries and per diems
Calculate P&L for entire tour
Frequently Asked Questions
How much does touring cost?
Club level (van, budget hotels): $500-1,500/day. Theater level (bus, hotels): $3,000-8,000/day. Arena/major acts: $20,000-100,000+/day. The biggest costs are transportation and crew.
When does touring become profitable?
Many artists lose money touring until they can fill 500-1000 capacity venues. Merchandise, sponsorships, and VIP experiences help offset costs at smaller venues.
What crew do I need for touring?
Minimum: tour manager, sound engineer, driver. Add lighting tech, merch person, guitar tech as budget allows. Larger tours need production manager, stage manager, and more.
How do I calculate per-show guarantees?
Promoters offer guarantees based on projected ticket sales minus their costs. Newer acts get low guarantees ($500-2,000) plus door splits. Established acts negotiate higher guarantees.
Should I tour to support an album release?
Touring builds fanbase and sells merchandise, but rarely profits for emerging artists. View early touring as marketing investment rather than revenue source.
Why Use This Calculator
- Budget multi-date tours
- Track per-show break-even
- Plan crew and travel costs
- Project tour profitability
- Optimize routing efficiency
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