Walk-Through
A physical tour of event spaces to review logistics, layouts, and operational details.
Definition
A walk-through is an on-site venue visit where event planners, vendors, and venue staff physically review spaces, discuss logistics, confirm room setups, and identify potential challenges before the event.
Walk-throughs may occur during initial site selection, final planning, or immediately before the event.
Why It Matters
Physical walk-throughs reveal issues that floor plans miss—awkward columns, limited electrical access, difficult load-in paths, or acoustic challenges. They're essential for complex productions.
Walk-throughs also build rapport with venue staff and ensure everyone shares the same vision for the event.
Examples in Practice
The production team does a technical walk-through focusing on power locations, rigging points, and cable runs.
A wedding planner walks through with the florist to select exactly which architectural features to accent with arrangements.
The accessibility coordinator walks through identifying ADA compliance issues and planning accommodations.