Hybrid Event Calculator
Budget for hybrid events combining in-person and virtual attendees with streaming and production costs.
Attendee Split
In-Person Costs
Virtual Costs
Graphics, interactivity, tech support
Hybrid Event Budget
How to Use This Calculator
Enter in-person and virtual attendee counts
Add venue and streaming platform costs
Include production for both audiences
See cost breakdown by attendee type
Frequently Asked Questions
Are hybrid events more expensive?
Yes, hybrid events typically cost 30-50% more than single-format events because you need both physical venue and virtual production. However, cost per attendee often decreases due to larger reach.
What technology do hybrid events need?
Quality streaming platform, professional cameras and audio, confidence monitors for speakers, chat moderation tools, and often a dedicated virtual event producer.
How do I engage virtual attendees?
Include interactive elements (polls, Q&A, breakout rooms), dedicated virtual networking time, on-demand content, and virtual-specific content that adds value beyond watching sessions.
What's the ideal virtual vs in-person ratio?
There's no ideal ratio—it depends on your goals. Many successful hybrid events have 60-70% virtual attendance while maintaining intimate in-person experiences.
Should I charge differently for virtual tickets?
Most hybrid events price virtual tickets at 30-50% of in-person rates. Consider the value delivered and what competitors charge for similar virtual access.
Why Use This Calculator
- Balance in-person and virtual costs
- Calculate cost per attendee by type
- Plan streaming and production needs
- Maximize reach while managing budget
- Compare hybrid vs single-format events
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Event Coordinator, Corporate Events