Bump-In
The process of moving equipment, sets, and materials into a venue before an event.
Definition
Bump-in (also called load-in or get-in) refers to the scheduled period when event production teams, vendors, and exhibitors bring equipment, decor, staging, and materials into a venue to set up for an event.
This process requires careful coordination of multiple vendors, adherence to venue loading dock schedules, and safety protocols for moving heavy equipment.
Why It Matters
Efficient bump-in scheduling can significantly reduce labor costs and prevent delays that cascade through your entire event timeline. Many venues charge overtime rates if bump-in extends beyond contracted hours.
A well-planned bump-in allows adequate time for testing, rehearsals, and troubleshooting before guests arrive.
Examples in Practice
A conference bump-in begins at 6 AM with AV equipment, followed by furniture rental delivery at 8 AM, and exhibitor setup from 10 AM to 4 PM.
A wedding planner schedules a two-day bump-in: day one for tent installation and lighting, day two for florals and tabletop design.
A trade show uses loading dock time slots to prevent bottlenecks when 200+ exhibitors arrive to set up their booths.