Run of Show
A detailed timeline document that outlines every element of an event minute-by-minute.
Definition
A run of show (ROS) is a master document that maps out the entire event timeline, including all cues for audio, video, lighting, speakers, and transitions. It ensures all team members and vendors are synchronized. The ROS includes exact times, responsible parties, technical requirements, and contingency notes for each segment.
Why It Matters
A run of show is the master timeline that ensures every element of an event happens at the right moment. It coordinates speakers, AV, catering, and staff while building in contingency for the unexpected.
Complex events have hundreds of interdependencies. The run of show transforms chaos into coordination, ensuring seamless experiences that attendees never realize required military-level logistics.
Examples in Practice
A gala's run of show times every element to the minute—award announcements, video playback, course service—creating a flawless evening.
A conference run of show coordinates 4 stages, 50 speakers, and 20 sponsors with detailed cues for every transition.
A product launch run of show includes backup plans for demo failures, speaker delays, and technical issues that never became problems.