Pre-Con Meeting
A planning meeting held shortly before an event to finalize details with all key stakeholders.
Definition
A pre-con (pre-convention) meeting brings together the event organizer, venue representatives, AV team, catering manager, and other key vendors days before the event to review final details, confirm logistics, and address any outstanding issues.
This meeting typically includes a detailed timeline review, contact exchange, and walkthrough of spaces.
Why It Matters
Pre-con meetings prevent day-of surprises by ensuring all vendors are aligned on expectations and logistics. They provide a forum to resolve conflicts and confirm contingency plans.
Skipping pre-cons often leads to miscommunication, duplicated efforts, and preventable problems during the event.
Examples in Practice
A hotel pre-con covers room assignments, VIP arrivals, meal timing, and emergency protocols two days before a conference.
A production company holds a separate technical pre-con to walk through the entire run of show with AV and lighting teams.
A wedding pre-con includes the venue coordinator, caterer, florist, DJ, and photographer reviewing the day's timeline.