Load-In/Load-Out
The process of moving equipment into and out of a venue before and after a live performance, including setup and breakdown time requirements.
Definition
Load-in refers to the scheduled time when touring crews bring equipment into a venue and set up for performance, while load-out covers the breakdown and removal process afterward. These times are contractually specified in performance agreements.
The duration and logistics of load-in/load-out affect venue availability, crew costs, and tour scheduling, making them critical components of live performance planning and budgeting.
Why It Matters
Efficient load-in/load-out scheduling maximizes venue utilization and controls labor costs, as crew overtime can significantly impact show profitability. Venues often charge additional fees for extended access beyond contracted times.
Proper planning prevents scheduling conflicts with other venue events and ensures adequate setup time for complex productions, reducing technical issues that could compromise performance quality or safety.
Examples in Practice
Arena tours typically require 6-8 hour load-in times for elaborate stage setups, with crews arriving early morning for evening shows and working through detailed advancement with venue technical staff.
Club venues often limit load-in to 2-3 hours before doors open, requiring touring acts to streamline equipment and coordinate with house sound systems for efficient setup.
Festival main stages operate on tight load-in schedules between acts, with crews executing 15-30 minute changeovers using pre-positioned backline and line-check procedures to maintain event timing.