Call Time
The scheduled arrival time for staff, vendors, or talent at an event.
Definition
Call time is the required arrival time for individuals to be present and ready to work at an event. Different roles have different call times—AV technicians might arrive at 6 AM, catering at 10 AM, and speakers at 2 PM for a 3 PM event.
Accurate call times ensure orderly setup and prevent confusion. They're typically published on call sheets or production schedules.
Why It Matters
Proper call time management ensures events come together smoothly. Staggered calls prevent congestion and ensure each team has space to work.
Late arrivals can cascade into delays affecting the entire event timeline.
Examples in Practice
A call sheet showing production team call at 7 AM, registration staff at 8 AM, and doors at 9 AM.
Building buffer time into call schedules to accommodate traffic and setup variables.
Talent call times including preparation, soundcheck, and ready time before performance.