Event Rider
Detailed technical and hospitality requirements document specifying all needs for speakers, performers, or special guests.
Definition
A comprehensive document outlining specific requirements for event participants, covering technical needs, hospitality preferences, transportation, and accommodation details. Event riders ensure all parties understand expectations and deliverables before contract signing.
Riders typically include equipment specifications, staging requirements, catering preferences, security needs, and any special accommodations necessary for successful participation in the event.
Why It Matters
Clear event riders prevent misunderstandings and ensure smooth execution by establishing expectations upfront. They protect both event organizers and participants by documenting all agreed-upon requirements and responsibilities.
Proper rider management also helps budget accuracy by identifying all costs associated with special guests or performers, preventing surprise expenses that can impact event profitability and success.
Examples in Practice
Celebrity keynote speaker rider: Specifies private green room setup, specific catering requirements, security protocols, transportation arrangements, and technical equipment needed for their presentation.
Corporate CEO appearance: Details executive assistant coordination, private meeting space requirements, AV needs for impromptu interviews, and protocol for meet-and-greet sessions with attendees.
Musical performer at company celebration: Outlines sound equipment specifications, stage dimensions, lighting requirements, dressing room amenities, and load-in procedures for instruments and equipment.