Event Tech Rider
Technical requirements document specifying all technology, connectivity, and digital infrastructure needs for an event.
Definition
An event tech rider is a comprehensive document that outlines all technology requirements, specifications, and infrastructure needs for an event. This includes internet bandwidth requirements, power specifications, Wi-Fi capacity, streaming capabilities, and hardware needs.
The rider serves as a contractual agreement between event organizers and venues or vendors, ensuring all parties understand technical expectations and capabilities before the event execution phase.
Why It Matters
A detailed tech rider prevents costly technical failures and ensures seamless digital experiences for attendees. It establishes clear expectations and responsibilities between all stakeholders involved in event technology delivery.
With increasing reliance on digital tools, apps, and connectivity at events, having a comprehensive tech rider has become essential for risk management and attendee satisfaction.
Examples in Practice
A conference requiring 1GB symmetric internet for 500 concurrent users, with backup connectivity and dedicated streaming bandwidth for keynote broadcasts.
A product launch specifying LED wall pixel pitch, projection mapping capabilities, wireless microphone frequencies, and real-time social media integration requirements.
A trade show outlining exhibitor power distribution, Wi-Fi segmentation for vendors, and RFID badge scanning infrastructure across multiple halls.