Show Call
The scheduled time when production crew and performers must arrive at the venue.
Definition
Show call establishes the required arrival time for production staff, technical crew, performers, and speakers before an event or session begins. This allows time for equipment checks, rehearsals, makeup, and problem-solving.
Different roles may have different call times based on their preparation needs.
Why It Matters
Proper show calls ensure everyone is ready when doors open to attendees. Rushed preparation leads to technical glitches, stressed performers, and poor experiences.
Clear call times also manage labor costs by preventing unnecessary early arrivals while ensuring adequate prep time.
Examples in Practice
A conference sets show call at 6:30 AM for AV crew, 7:30 AM for registration staff, with doors at 8:00 AM.
A gala production has hair and makeup call at 2 PM, performers at 5 PM, with cocktail hour at 7 PM.
A keynote speaker receives a call time 90 minutes before their session for tech check and green room time.